Connecting Clever to Rocket Math for automatic rostering

Here is the sequence, as I understand it, of connecting a school or district through Clever to Rocket Math.  You may have already started this sequence.  Often, the IT department on the one side and the curriculum folks, teachers and administrators on the other side haven’t communicated the relevant decisions to each other.  These decisions have to be made and communicated to all parties in order to move ahead.  It is my hope that this post will clarify what has to be decided.

Step 1: Invite Rocket Math into Clever (or vice-versa).

The IT department at the district controls what apps are made available through Clever.  They can request to open a Clever connection to Rocket Math.  Alternatively, if we receive a request from a curriculum person to connect their district to Rocket Math, we can send a request through Clever to the district IT person.  Either way, the district IT person (usually someone specifically tasked with Clever integration) has to enable the connection.

Step 2: Decide how many student seats you will need.

From the Clever end your IT department controls what’s called “sharing permissions.”  Those permissions decide which students in which grades and in which schools will get access to Rocket Math.  The way those permissions are configured determines the number of students who will be “shared” with Rocket Math.  That will be the number of seats you need.  If it is more than you want, you can re-adjust those sharing permissions to exclude students to whom you don’t want to give Rocket Math.

In your Rocket Math account, you can set up the number of seats you need, for free, during your initial, complimentary 30-day subscription.  Then later you can renew for the year-long subscription.   You can get a quote sent to whomever needs it, from within your account. You’ll need to purchase at least the number of seats to accommodate the students that will be rostered by Clever.    Combining schools into one account will save you money on the per seat price.

Step 3: Decide who will “own” the destination account in Rocket Math

Clever will only roster into one district-wide account.  By default, an account will be set up under the name of the IT person listed in the district’s Clever account.  The owner should be the point person with Rocket Math, who knows the plans and what all you are doing.  The owner controls the account and can pay for and renew the account, add schools and school managers and teacher managers.  They can add co-owners and.  We can add those as well, upon request. The destination account is where Clever will roster all the students.  If you want the students to be rostered into an account under someone other than the IT person, you have to let Rocket Math know ahead of rostering, so we can change the destination.

Step 4: Request sharing or begin rostering into your Rocket Math account

Once you have the three things listed above all set, you’re ready to begin rostering into your Rocket Math account.  Clever expects the app to be able to suggest sharing permissions, but really, it’s entirely up to you to decide which students get Rocket Math.  We can’t “Request Sharing” because we don’t know what schools or grade levels or sections you want to have access to Rocket Math.  However, once you have those set you can start the rostering process from within your account. (See the button illustrated here.) Or you can ask and we can make it happen.



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