(B) Connecting Clever to Rocket Math for automatic rostering
Here is the sequence, as I understand it, of connecting a school or district through Clever to Rocket Math. You may have already started this sequence. Often, the IT department on the one side and the curriculum folks, teachers and administrators on the other side haven’t communicated the relevant decisions to each other. These decisions have to be made and communicated to all parties in order to move ahead. It is my hope that this post will clarify what has to be decided.
NOTE: Rocket Math has a 200-student seat minimum for making this district-level connection within Clever. Less than 200 student seats and there is no need for district rostering. Teachers and schools can easily connect through the Clever Library without involving district personnel. They simply go into the Clever Library and enable Rocket Math, which will start an initial, 30-day complimentary subscription. If desired, all the teachers can be merged into one school-level account for purposes of getting lower per seat prices.
Step 1: Invite Rocket Math into Clever (or vice-versa).
The IT department at the district controls what apps are made available through Clever. They can request to open a Clever connection to Rocket Math. Alternatively, if we receive a request from a curriculum person to connect their district to Rocket Math, we can send a request through Clever to the district IT person. Either way, the district IT person (usually someone specifically tasked with Clever integration) has to enable the connection.
Step 2: Set up “sharing permissions” in Clever for the students who will use Rocket Math.
From the Clever end your IT department controls what’s called “sharing permissions.” Those permissions decide which students in which grades and in which schools will get access to Rocket Math. The way those permissions are configured determines the number of students who will be “shared” with Rocket Math. That will be the number of seats you need. If it is more than you want, you can re-adjust those sharing permissions to exclude students to whom you don’t want to give Rocket Math. This is the key thing that needs to be set up by the district IT department in consultation with the school or schools that want Rocket Math.
Step 3: Decide (and tell Rocket Math) who will “own” the destination account in Rocket Math
Clever will only roster into one district-wide account. I’m calling it the “destination account.” By default, the destination account will be set up under the name of the IT person listed in the district’s Clever account. The destination account will have the “Request Clever Data Rostering” button shown below in their account. (We may have to paste the Clever District ID number into the destination account. You don’t see the “Request Clever Data Rostering” button until the Clever District ID number is associated with the destination account.)
The owner should be the point person with Rocket Math, who knows the plans and what all you are doing. The owner controls the account and can pay for and renew the account, add schools and school managers and teacher managers. They can add co-owners to the destination account, so others can view and/or renew. We can add co-owners, school manager and teacher managers as well, upon request. The destination account is where Clever will roster all the students. If you want the students to be rostered into an account under someone other than the IT person, you have to let Rocket Math know ahead of rostering, so we can change the destination.
Step 4: Set up enough student seats in the destination account to accommodate the number shared
In your Rocket Math account, you can set up the number of seats you need, for free, during your initial, complimentary 30-day subscription. For now, that’s all that needs to be done. Later you can renew for the year-long subscription. You can get a quote sent to whomever needs it, from within your account. You’ll need to purchase at least the number of seats to accommodate the students that will be rostered by Clever. Combining schools into one account will save you money on the per seat price. Note: With the price break, buying 1000 seats is less expensive than buying anywhere from 667 to 999 seats.
Step 5: Owner requests Clever Data rostering into the destination Rocket Math account (or Dr. Don can do it for you).
Rostering does not happen automatically! Once you have the four things listed above all set, you’re ready to begin rostering into your Rocket Math account. Clever expects the app (us in Rocket Math) to have a salesperson who has negotiated the correct sharing permissions with the district personnel. Rocket Math leaves that entirely up to you to decide which students get Rocket Math. We can’t “Request Sharing” because we don’t know what schools or grade levels or sections you have decided to have access to Rocket Math. (The IT person doesn’t know either, unless the decision-maker lets them know!) However, once the IT department has those sharing permissions set correctly, the owner should start the rostering process from within the destination account. (See the button illustrated here.) Or you can ask firstname.lastname@example.org and we can make it happen.