3.D) How to add (assign) login info for classes with a CSV file

If you have more than one classroom of students, you will need to assign them to Teacher Mgrs.  So you first need to Add Teacher Mgrs to the account.  Please read and follow the directions about How to Add More Teacher Mgrs to your account BEFORE you start to assign login information to students. 

Assign Seats to many students at one time.

The orange box on your dashboard shows the number “Unassigned Seats” you have that can be assigned to students. You can give these subscriptions to students by using the blue button (outlined in black in this picture) that says:

+ Import Students Logins From CSV

 

The pop-up page labeled

Import Student Logins From CSV

looks like this picture to the left.

Begin at #1 “Excel template to fill in and then SAVE AS Comma-separated value (CSV)

and click it to get the latest, and most properly formatted template for starting your student file.

 

 

See the blank Excel template to the right. You’ll  make up a username and a passcode for each student. We do not want to collect personally identifiable information on your students, so we don’t want their actual names.  But make sure you know who goes to which username.  Only you need to know, we don’t.   *** See note below.

Enter the code number, and only the code number, for the Learning Track they will start in. You can change it at any time. Click here for the directions page about Learning Tracks if you need help deciding.  Add the Teacher Mgr’s email if you wish to connect the student to a teacher other than yourself.  CAREFUL! It needs to be a Teacher Mgr that you have already set up in your account.

 

Once you have completed the file, use SAVE AS to save it to your computer as a CSV file (it’s an excel file now, so you have to choose Save As and find Comma Separated Value -CSV in the list).   See what that looks like to the right. If you don’t choose SAVE AS and select CSV (Comma delimited) then your file won’t import.

 

 

 

 

Now go back to the pop-up page labeled “Import Student Logins From CSV.” See it above on this page and do #2 “Choose file” and browse to the CSV file you just saved on your computer and select it. Then go to the bottom of the page and hit the blue button at #3 that saysParse CSV.”

After you hit “Parse CSV” you’ll see a list of your students. Scroll to the bottom and hit the blue button that says “Import Students.” Then they will be set up in the system.

If something goes wrong, use the red button on your Dashboard that says “Delete ALL students!” It is extreme.  Do NOT do this if some classes have started working!  Delete All Students will clear out all of your student data, allowing you to start over and re-import.

If you have a bunch of trouble, Delete All students! and send me your CSV file and I will do the import for you. But don’t do that until you have saved it as a CSV file. -Dr.Don

 

***BE KIND.  Your students have to enter the username, passcode and Account number every time they login to play.  So be kind and make these short, easy to remember, and easy to type in.  Initials or nickname for username,  a short word or 4 digits for a passcode.

***WE ARE NOW KINDER AND GENTLER.  As of October 23, 2018  our default is going to be your Account number because that is short and unique.

Prior to that date, if you entered something lengthy as the School Name when you registered you can change it now to something easier.  Go to “My Profile” page and edit the Account # to something shorter.  We are asking that you use your customer number because that’s both short and unique.

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