(C) Import student logins using a CSV file
First–Do you have seats to which to assign logins?
For Teacher Mgrs, the blue box shows the number of “Available seats”–available for you to assign to students by setting up logins.
Get started with the + Import Students Logins From CSV turquoise button.
Second–Do you need to set up the school?
If you have more than one school in your account, or if you want to assign a school manager to oversee the whole school, you will need to set up a School or Schools and then a School Manager or Managers. Go here for the directions on how to add schools and school managers to your account. Please, you must do this BEFORE adding students–so you have a school code to assign the students to the school.
Third–Have you set up Teacher Mgrs?
If you have more than one classroom of students, you will need to assign students to Teacher Mgrs. So you first need to Add Teacher Mgrs to the account. Please read and follow the directions about How to Add More Teacher Mgrs to your account BEFORE you start to assign login information to students.
Plan A: Why not delegate?
Your Teacher Mgrs can then put in up to 30 student logins on their own. The usernames have to be unique to your school, but if they use a unique Teacher number and a nickname, (such as 4Alfie, 4Billy, 4Cathy) it should not be hard. As the owner of the account, you’ll still be able to see all the students and review their progress, but you don’t have to enter all the logins yourself.
When Teacher Mgrs open their account and access this popup it already has their name as the Teacher Mgr. It is much easier to do Plan A and delegate this to your teachers than to do a school-wide CSV file.
Plan B: If you are going to do everybody’s logins (more than 30) — you want to do an import with a CSV file–watch this video demonstration.
To Assign Logins to many seats at once–do the 3 tasks below.
You will see this pop-up page labeled “Import Student Logins From CSV” looks like this without the numbers to guide you .
Task 1. Open our template and put your student data on it
!!! (Please, you must start with this template and fill in the fields and then save with your name. The system is expecting these headings. Don’t just make up your own file because it won’t work!) Really! It will never work. A lot of people go wrong right here. Start with our template.
See what the blank Excel template looks like below.
Username. You’ll create a username for each student. We do not want to collect personally identifiable information on your students, so we don’t want their actual names. But make sure you know who goes to which username. Only you need to know, we don’t. *** See note below. If you have students with IEPs and a special ed teacher who wants to monitor them, see note **** below.
Passcode. You’ll create a passcode for each student. Make it short!
Learning Track code. Enter the code number, and only the code number (1 through 16), for the Learning Track they will start in. You can change it at any time. Click here for the directions page about Learning Tracks if you need help deciding. This is the next thing that a lot of people get wrong–you have to use the code number. The computer will not understand the name of the Learning Track.
Teacher Mgr email. You must add the Teacher Mgr’s email address to connect each student to their Teacher Mgr. CAREFUL! It needs to be a Teacher Mgr email address that is already set up in the account. If you try to import with Teacher names rather than emails or if a single one of those emails is not in the system the same way–the import will not work!
Class name. Please leave this blank! This is a future plan for schools in which teachers have multiple classes.
Task 2: Do a “SAVE AS” and choose CSV (comma delimited) as the file type.
Once you have completed the file, use SAVE AS to save it to your computer. Choose the file type of a CSV (Comma delimited). Note: You work with it as an excel file, so when you’re done you have to choose Save As and from the Save as type find and choose CSV (Comma delimited) in the list. See what that looks like here.
If it still has .xlsx appended to the end of the file name then you didn’t save it in the CSV file type. Your file name should have .csv appended at the end if you did it right. If you don’t choose SAVE AS and select file type CSV (Comma delimited) then your file won’t import–guaranteed! Here’s where most people go wrong–because like me, I never even noticed there was such a thing as “file type” and had never used it to change the format of a file before.
Be sure to save the file somewhere you can find again, because you’ll need it again in the next step.
Task 3. Import the CSV file (3 steps to import)
Now go back to the pop-up page labeled “Import Student Logins From CSV.” See it and do #3 “Choose file”
Browse to your file saved in the CSV file type (it MUST have .csv appended to the name of your file) you just saved on your computer and select it. Now the name of the file should show up in this box.
Import Step 2. Parse the file.
I don’t even know what this does, do you? At the bottom of the popup, after the directions is the “Parse CSV” button. But after you hit “Parse CSV” you’ll see a list of your students, if this is working for you.
The final import step requires you to scroll to the bottom of the list of your students and click on the blue button that says “Import Students.” Then they will be set up in the system.
If something goes wrong, use the red button on your Dashboard that says “Delete ALL students!” It is extreme. Do NOT do this if some classes have started working! Do not do this if you have already merged some teachers and their students into your account. Delete All Students will clear out ALL of your student data, allowing you to start over and re-import.
If you have a bunch of trouble, Delete All students! and send me your CSV file and I will do the import for you. But don’t do that until you have saved it as the file type that shows .CSV at the end. -Dr.Don
***BE KIND. Your students have to enter the username, passcode and Account number every time they login to play. So be kind and make these short, easy to remember, and easy to type in. Initials or nickname for username, a short word or 4 digits for a passcode.
***You can create and keep a copy of the file and add the students’ names. Here’s how:
- Go to the dashboard and click on the “Export Students” button.
- Open the file that downloads to your computer. It will look something like the picture below.
- Type in your student’s names in Column A and save and print the file.
****To help the special education teacher monitor students with IEPs put a special two-letter code in the front or back of their username. Then using the owner’s or school manager’s login, which show all the students in all the classes, the special education teacher can use the Search bar to enter that two-letter code and see only the students with IEPs.