(F) Import Teacher Mgrs with CSV file
The person who first sets up the account is the owner (probably you).
The owner is automatically the first teacher. The owner will always be able to see ALL the students in the dashboard and can review everyone’s progress. Hint: If you want to see only the students connected to you as their teacher use the “Search” box and filter for your name–then only your students will be displayed. It works the same on the dashboard and Review Progress page.
Schools First. Warning! If you are going to have multiple schools in your account, you should add the Schools and School Managers first, then add Teacher Mgrs to the schools.
Teacher Mgrs before students: You must set up your Teacher Mgrs before you input the students, but you can add more Teacher Mgrs at any time this same way.
Go to Teacher Managers tab
As owner you can set up additional people as Teacher Mgrs to help manage the seats. There are two options to add Teacher Mgrs to your account.
Option 1 is a popup for a handful of teachers: Directions for Option 1 are on a different page of this Knowledge Base.
Option 2: with a CSV import if you have more than a handful.
WARNING: Some of your teachers may already be in our system. If a teacher is already signed up for the Rocket Math Online game (even the free trial) then their email is in our database, they cannot be added in again. If you try to add them it just won’t work for you.
Solution #1: Delete their account. If they don’t have any student records they need to keep, just get them to delete their account from the upper right corner of their Account/Payment/Renew page. Or you can ask us and we can delete their previous account. If they have student data in their account we’ll need their approval before deleting.
Solution #2: Ask us to “MERGE” their account with yours. If the teacher you want to add does have student progress records they want to keep–you don’t want to delete them. And you cannot add them! Instead write and ask us to “MERGE” their account with yours. If you have enough unassigned seats, we can do that and they will become one of your teacher managers and use up some of your seats. If that’s what you and the teacher both want, write to us and ask us to do that for you.
Option 2: Import Teacher Mgrs with a CSV file. Watch the video.
If you have more than 15 or 20 teachers to add, you’ll want to use the CSV file method.
WARNING: If any of your teachers have already signed up for their own account they will have to be deleted before your csv will work. Or if they have students and want to be “MERGED” take them off your csv import list. Send us an email and we will merge them (and their students) into your account.
On the Teacher Mgr page click on the blue button that says +Import teachers from CSV. You’ll see this pop-up.
Click on the bright blue button to open our required template. You MUST enter your data on our template, or it won’t import. You cannot use a file you create–paste your data into our template, save as CSV and then import.
In the template file: you just enter each teacher manager’s first and last name, their email address and a password. (We will send them an email that will tell them what it is!) Add a School Code if you have multiple schools in your account.
After you fill out this information save the file, but use SAVE AS and choose CSV (Comma delimited) as the file format. See what that looks like to the right.
(You don’t need to change the name of the file–just change the format from excel file to csv. It will put a dot csv at the end of the file name.)
If you don’t choose SAVE AS and choose the file format of CSV (Comma delimited) then your file will NOT import.
Task 3: Import the file
After saving the file in the CSV format, you have three steps to import it.
Import step 2) Click on the blue button at the bottom that says Parse CSV.
Import step 3) Wait for it! If you don’t include any teachers who already have accounts, it will work. Another pop-up will appear with the Teacher Mgrs info on it. Go to the bottom and see another blue button which says “Import Managers” Click on it to finish importing your teacher managers.
We send your Teacher Mgrs an email immediately.
As you create Teacher managers, we send the email below telling them: 1) Where to login, 2) Their username and the password you made up for them, and 3) Where to get help and information. When they first login, they are required to make up their own password. I’d recommend letting them know it is coming, as they may ignore the email coming from us.
Next, you or your Teacher Managers will go on to Assign Student Login information to your “unassigned” seats so the students can login and play.